Recent versions of Microsoft Office software suites – Because they will need to create, analyze and file various types of spreadsheets and reports, Administrative Secretaries need to know how to use the programs included in Microsoft Office software suites, particularly Excel and Word. Monitoring office supplies and ordering replacements. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. To ensure success as an Administrative Secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Unlike other Secretaries, Administrative Secretaries are responsible for a variety of administrative aspects in addition to standard secretarial duties. Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors. Secretary responsibilities include: Answering phone calls and redirect them when necessary Managing the daily/weekly/monthly agenda and arrange new meetings and appointments Preparing and disseminating correspondence, memos and forms Secretary is an entry-level job. Secretary Job Description The secretary job description provides a list of the key tasks, duties and responsibilities associated with the secretarial job. We compiled this list of resources to help you continue exploring your career as an Administrative Secretary. Like most administrative assistants, engineering administrative assistants often oversee all administrative activities in support of engineers or engineering departments as they work on construction and other projects. Reporting to management and performing secretarial duties. As a secretary/administrator, you'll need to: 1. use a word processing package such as Microsoft Word 2. audio and copy type 3. write letters 4. deal with telephone and email enquiries, using an email system (e.g. Since their work tends to involve the handling of confidential or sensitive information, Administrative Secretaries often work in medical, legal, governmental or educational fields. administrative, secretarial, advanced clerical, and programmatic support functions in support of assigned. Formal qualification in office administration, secretarial work, or related training. Among their duties they schedule meetings, manage projects, conduct researches, organize electronic files, etc. 1. Administrative Secretary Job Description The primary function of an Administrative Secretary is to ensure that the administrative operations of the office they work in run smoothly. For this reason, Administrative Secretaries must be able to quickly learn how to operate several different types of software. Administrative Secretary Job Description Template. To relieve their manager or department head of administrative responsibilities, Administrative Secretaries will frequently serve as a liaison between customers and the company. Proficiency in appointments scheduling and call forwarding systems. They possess a high degree of professionalism, and never fail to be as courteous and confidential as possible. © 2020 Job Hero Limited. Perform a wide variety of varied, complex, sensitive, highly responsible, and confidential office. The primary function of an Administrative Secretary is to ensure that the administrative operations of the office they work in run smoothly. This person would report directly to the Senior Pastor/Executive Director/Department Manager. JOB DESCRIPTION JOB TITLE: PUBLIC WORKS ADMINISTRATIVE SECRETARY UNION:114 SG:9 CLASS TITLE: Administrative Secretary CS:Y FLSA:Y DEPARTMENT: Public Works – Administration EEO4CODE:AS JOB SUMMARY: Performs a variety of secretarial and administrative duties to support the Public Works Department’s They may work at government or educational institutions, or in corporate, legal, or medical departments. Just like a normal Secretary, Administrative Secretaries must screen, answer and forward telephone calls, as well as other forms of correspondence. Their responsibilities include reporting to management, drafting documents and entering data, and scheduling appointments. Secretaries and administrative assistants perform routine clerical and administrative duties. In a medical office or a health-related industry (e.g. Due to the sheer amount of data that Administrative Secretaries handle, data entry is a significant part of their job. Preparing facilities and arranging refreshments for events, if required. Supports managers and employees through a variety of tasks related to organization and communication. Using this administration secretary hospital job description sample as a template, you will surely be able to find the right person to join your organization. They may respond to routine inquires and correspondence and send email, faxes and mail. ). Secretary to Chief Executive Officer provides administrative support in a variety of functions to the Chief Executive Officer that are focused on increasing the efficiency of the executive. To attract a pool of talented secretary candidates, you’ll need to keep your job posting brief and to the point. Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings. Filing documents, as well as entering data and maintaining databases. The lowest paid earn $34,880 per year, while the highest paid earn $83,070 per year. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration. Common duties usually described in Secretary example resumes are handling correspondence, taking phone calls, greeting guests, writing reports, doing paperwork, and updating records. They answer phones and direct calls to the proper party or take a message. The national average salary for a Administrative Secretary is $29,525 in United States. The Association of Executive and Administrative Professionals – From discussion forums to job boards to newsletters, this professional association offers its members an array of benefits. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. Administrative software – In today’s office environments, administrative software plays a major role in keeping things running smoothly. All rights reserved. If you plan on becoming an Administrative Secretary, make sure that you are familiar with the following tools. Specific job duties vary by experience, job title, and specialty. Primary function is to oversee all activities of the main church office as well as providing supervisory oversight to support staff including Secretaries, Receptionists and other clerical staff. Administrative Secretary Jobs An administrative secretary supports an organization, office, or department by efficiently handling clerical and logistical tasks. Executive Secretary Magazine – This group is moderated by the folks behind the global publication Executive Secretary Magazine. They typically report to a higher-up member of staff, such as a manager or executive, and work exclusively in a standard office environment. According to the Bureau of Labor Statistics, Executive Secretaries and Executive Administrative Assistants (which includes Administrative Secretaries) make a median annual salary of $55,860. department with only occasional instruction or assistance; relieve department head of administrative work. Your role as an administrative secretary can involve working with managers, executives, and other personnel in a business or organizational office setting. This can include word processing, typing, editing or formatting documents in an organized fashion. Administrative Secretaries perform day-to-day administrative and secretarial duties in office environments. Secretaries are responsible for performing clerical and administrative duties inside an organization. Crowdstrike currently lists an Administrative Assistant opening under the “Administration” job family, but if you read the description, this position “supports multiple VPs and helps with the day-to-day operations of the company.” You can see that Admin is most often combined with Operations (another nebulous but critical department! You may also be required to manage office supplies. The secretary role will vary depending on the sector, the size of the employer and the level of the job. Excellent written and verbal communication skills. Administrative Assistant Office Professionals (All Levels) – With over 180,000 members, this LinkedIn group is a great place to connect with other administrative professionals. Microsoft Outlook) 5. photocopy and print various documents, sometimes on behalf of other colleagues 6. organise and store paperwork, documents and computer-based information 7. create and maintain filing and other office systems 8. keep diaries and arrange appointments 9. schedule and atten… Secretary Job Description Template We are looking for an organized Secretary to perform administrative tasks as well as welcome guests and clients to the office. Be straightforward about your company’s mission, the specific duties involved, and even how the successful hire will contribute in the role. Standard telecommunications equipment – Due to the communicative and collaborative nature of their work, Administrative Secretaries must be able to operate standard telecommunications equipment, including telephones, intercoms and email. We analyzed multiple online job postings to identify the following key duties and responsibilities. To accomplish their daily goals, Administrative Secretaries use a wide array of tools. Your job description is the first touchpoint between your company and your new hire. This involves handling customer complaints, redirecting customers to the appropriate department, scheduling meetings with customers and recording customer queries. Whether your office needs a data entry associate, a receptionist, or three new people in accounts payable, Monster has the office and administrative job descriptions you need to find the best candidates for any administrative or support role. Unlike other Secretaries, Administrative Secretaries are responsible for a variety of administrative aspects in addition to standard secretarial duties. Processing, typing, editing, and formatting reports and documents. They may work at government or educational institutions, or in corporate, legal, or medical departments. This can involve taking inventory, keeping records of supplies purchased and purchasing new supplies. The following are examples of types of secretaries and administrative assistants: Executive secretaries and executive administrative assistants provide high-level administrative support for an … A typical day in the life of an administrative secretary might include: • Answering telephone lines, connecting callers with appropriate personnel, and taking messages as necessary 1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their... 2) Open, sort, and distribute incoming correspondence, including faxes and email. Here, share tips, ask questions and trade stories with more than 40,000 other Administrative Secretaries. They usually perform their tasks using mail services, telephone, e-mail accounts, fax machines, photocopiers, and internet sources. Clerical Secretary Job Description Clerical secretaries perform many administrative tasks in an office setting. Exceptional filing, recordkeeping, and organizational skills. To be successful as a Secretary, you must be able to multitask. Here are a few more best practices to help guide the writing process. Our company is looking for a Administrative Secretary to join our team. Administrative Secretaries perform day-to-day administrative and secretarial duties in office environments. In general office positions, secretarial duties involve helping new employees and visitors find their way around. How to write a Secretary job description. It also includes tasks like answering phone calls, taking messages and maintaining databases. Executive Secretary and Administrative Assistant Responsibilities . In order to ensure that the office in which they work runs smoothly and efficiently, Administrative Secretaries perform a wide array of tasks. The Secretary is responsible for answering phone calls, responding to emails and scheduling meetings. Completely free trial, no credit card required. Job brief We are looking for a responsible Administrator to organize our company’s day-to-day operations. Salary estimates are based on 4,355 salaries submitted anonymously to Glassdoor by Administrative Secretary employees. Liaising with internal departments and communicating with the public. Administrative Assistant’s and Secretary’s Handbook – Whether you’re a beginner or a seasoned professional, this handbook can serves as an invaluable reference guide for all the tasks involved with being an Administrative Secretary. Receptionist And Administrative Assistant. The Administrator should be … We make the hiring process one step easier by giving you a template to simply post to our site. Post a Administrative Secretary job to 100 job boards with one submission. We are seeking an energetic and capable Administrative Secretary to assist us with office administration. Standard office equipment – From faxes and scanners to printers and copiers, it’s essential that Administrative Secretaries are comfortable using standard office equipment. Observing best business practices and etiquette. Responsible for confidential and time sensitive material. They may schedule meetings and organize engineers’ calendars. Read on to learn more about the training and career opportunities in this field. Successfully Administrative Secretaries are energetic, detail-oriented individuals who are just as adept at interpersonal interactions as they are at processing and analyzing data. Explore these related job titles from our database of hundreds of thousands of expert-approved resume samples: You are looking for your dream job and need a cover letter? Often, Administrative Secretaries will be charged with monitoring the number of office supplies available in their office, as well as ordering replacement supplies as necessary. All entry-level secretaries should also have basic customer service skills, … Being a medical or legal administrative assistant is more specialized and may require additional training. Job Types: Full-time, Part-time. Administrative support functions are the key to making companies and business of all sizes work. Administrative Secretaries can be employed by any kind of company with a need for administrative and secretarial work. Arranging and scheduling appointments, meetings, and events. 3) File and retrieve corporate documents, records, and reports. In addition to these general skills and personality traits, employers are seeking Administrative Secretaries with the following skills and qualifications. Because of this, Administrative Secretaries are responsible for ensuring that each document they receive is properly processed and filed. Administrative Secretary Interview Questions, Administrative Assistant Interview Questions, Administrative Officer Interview Questions. Job Description. From patient records to budget sheets, Administrative Secretaries will often find themselves in charge of a variety of important documents. They are in charge of transferring callers to the appropriate member of staff, as well as ensuring that only relevant calls go through. Create the perfect job-worthy cover letter effortlessly in just a few clicks! My Perfect Cover Letter is your solution and takes the hassle out of cover letter writing. Secretaries work in a variety of industries where they complete administrative and clerical tasks. Most administrative assistant duties will revolve around managing and distributing information within an office. https://www.thebalancecareers.com/administrative-job-titles-2061489 It is the role responsible for helping the management and administration with tasks and clerical duties to increase the efficiency of the office workflow. When entering data, whether it’s financial or personnel-related, Administrative Secretaries must be quick, discreet and accurate. Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills. Filter by location to see Administrative Secretary salaries in your area. Do create a description title that accurately explains the position. Advanced proficiency in managing documents, spreadsheets, and databases. Sense of Professionalism. They also create reports, spreadsheets and presentati… Make sure to add salary, requirements, benefits, perks, and steps to apply for the specific role at your company. Directing internal and external calls, emails, and faxes to designated departments. The office job of a Medical Secretary or a Medical Administrative Assistant is very similar to the office job of an Administrative Assistant or Executive Secretary in a regular office. This free Secretary job description sample template can help you attract an innovative and experienced Secretary to your company. Working knowledge of printers, copiers, scanners, and fax machines. Their responsibilities include reporting to management, drafting documents and entering data, and scheduling appointments. Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Ability to liaise internally and externally on administrative matters. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities. 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